Gurtam vacancies
Office & HR Administrator
Office & HR Administrator
At Gurtam, our mission is to play a role in shaping a safer, smarter, and more people-friendly world through the synergy of technology and creative minds. Joining us means becoming part of a close-knit global team of over 320+ individuals who share our passion. Together, we create impactful products in telematics and IoT. Time here flies quickly, fueled by challenges and achievements.
We are looking for a proactive and detail-oriented Office & HR Administrator to join our team! This role is perfect for someone who enjoys a mix of administrative, organizational, and people-focused tasks.
Zones of responsibility:
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Office Administration:
- Oversee general office maintenance, ensuring a clean, organized, and functional workspace
- Manage office kitchen upkeep, supplies, and cleaning schedules
- Handle document preparation, storage, archiving, and correspondence
- Maintain employee files and issue employment documents
- Coordinate office procurements, from furniture and equipment to stationery and snacks
- Liaise with public authorities regarding documents, certificates, and insurance
- Arrange business trips as needed
- Process daily bank payments
- Support audit-related tasks, reports, and closing documents
- Assist in organizing corporate events and activities
- Provide administrative support to the Office Director and colleagues
HR Support & Internal Communications:- Manage internal communications, including "Photo of the Day," newcomer announcements, promotions, and milestones
- Assist in content creation for company updates, entertainment posts, and HR-related news
- Maintain company structure updates and internal documentation
- Oversee employee recognition programs, including reward point allocations
- Collaborate with HR to manage informational platforms like Confluence and Slack
- Monitor team channels for key updates and maintain engagement in the Dubai office community
Requirements:
- Experience in administrative field, HR support or similar.
- Proficiency in addressing individuals with respect and providing accurate complete information in a professional manner.
- High level of attention to detail and accuracy in tasks such as data entry, record keeping, and mail management.
- Basic experience in accounting software, banking software, ERP's.
- High level of English and Russian.
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Experience with social media or communications is a big plus.
